What Are Managed Print Services And Why Do I Need Them?

Managed Print Services

For most businesses, printing is an afterthought as are all the costs associated with it. The result is money wasted on the maintenance of multi-function printing devices and supplies like ink and toner. Managed Print Services (MPS) help you control all aspects of your company’s printing devices. When you have control, you can save money on supplies and maintenance.

What Printing Challenges Do Businesses Like Ours Face?

  • Trying to keep track of printer assets.
  • Difficulty assessing the true costs of printing.
  • The inefficient use of valuable print resources.
  • The high cost of ownership and support.
  • Staying up to date with their employees’ printing requirements.

How Much Do Managed Print Services Cost?

It depends on how you use your printer. The monthly pricing is based on the service plan and printer type (mono, color or MFP). Plans can start at less than the cost of a toner cartridge.

With our all-inclusive program, you can manage print volume and control costs. Our Managed Printing combines superior service and supplies into one simple monthly plan for a fixed fee, customized to meet your needs.

This is a desirable option for small to mid-sized businesses and other organizations that don’t print at high volumes. It also eliminates the need to shell out money to pre-purchase supplies that may go bad on the shelf or end up not being used.

Your monthly invoice shows all your printing for the previous month and reveals all of the supplies and services that are included in your fixed price. You won’t need to worry about any hidden printing costs.  Plus, you’ll benefit from regularly scheduled invoicing, clear visibility of total costs, and accurately budgeted print costs.

What Are The Benefits To Having Our Print Devices Managed By Insight Technologies?

MPS from Insight Technologies allows you to manage your document imaging needs more efficiently and cost-effectively, with lower impact on the environment.

We’ll begin by analyzing your document processes so you can leverage effective and dependable technologies that improve printing output and minimize expenses. Our MPS clients typically realize a 20 to 40 percent print cost improvement.

All of your printing equipment is remotely monitored with software we install on your printer. This lets us track your devices to make sure they are working effectively and that you have the proper supplies on hand. Other than paper, you won’t need anything else for the entire length of our agreement.

The software also tracks when a printer is experiencing technical issues and will automatically notify us. In most cases, we can detect any issues before you even notice them. Sometimes we can repair a problem remotely.  If not, we’ll send a technician out to your site to make repairs right away.

As mentioned above, you won’t have to buy printers or copiers, nor will you have to maintain them. If anything goes wrong, you can just call us and we’ll answer your questions. If you need more help, one of our dedicated MPS support and service professionals will take care of your needs.

How Do I Order Toner And Ink?

There’s no need to purchase or stock supplies. With our managed print services, the supplies are shipped as needed in time to keep your printer running. The only thing you need to supply is the paper.

Will Insight Technologies Replace A Printer If One Breaks Down?

Yes –in the unlikely event that the printer needs to be replaced, a new or comparable model will be installed to keep you printing.  There is no need to worry about extended warranties or service plans. It is all covered under our managed print services.

Ask Yourself These Questions:

  • Do you want to know what it’s actually costing you for print equipment, supplies and time wasted maintaining and managing them?
  • Would you like a true accounting of these costs?
  • Do you want to let someone else handle the hassles of managing printers and supplies so you can free up your time for more important duties?
  • Would you like to have more print service uptime, print volume per device, and volume per department and/or location?

If you answered yes to any of these questions, you should consider contacting us for a free demonstration of how Managed Printing Services from Insight Technologies work.

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Insight Technologies

Grand Forks
2600 Demers Avenue Suite 101 Grand Forks, ND 58201

4870 Rocking Horse Circle S
Fargo, ND 58104

Phone: (800) 279-4796 Email: info@greatinsight.com